Office supplies are crucial for the employees to perform their day-to-day activities. So, companies allow employees to access the tools required for them. What happens when everybody needs access to the same supply room? It’s difficult to protect it from being harmed. When comes to office supplies, a consistent update on the inventory you bought helps to ensure that you are not out of stock for the necessary office supplies. This helps companies to avoid overspending for office supplies reordering.
Inventory Office supplies management
Usually, staffs use office supplies like paper, pens, tapes, toners, pencils, and other tools easily due to the flexible workplace. If they missed tracking it, gets the hassle. Let’s see five strategies that help to manage your office supplies effectively
No open access for supplies
Everybody cannot have an access to the supplies when there is a dedicated stock room. Open access system makes staff think that they are not answerable for the supplies they take for use. Thus, implementing a lock and key system is the best way as it never allows staff to roam unnecessarily inside the stock room and take what they need.
Companies can make a request form that has to be filled out and submitted to the manager for taking the supplies they need. So, staffs never take the supplies superfluously because their name is going to be recorded for the particular supplies they take.
Arrange the supplies properly
Arranging the supply room reduces the employee’s burden to find the supplies they want. Keep the most usable items on the bottom of the shelf and place the less usable items at the top of the shelf. Drop the non-usable items and point out not to place an order. The supply room should be kept cleaner and inform employees to place the additional supplies back they find anywhere. Pasting the supplies list which describes where the supplies can be found on the wall helps employees to find the supplies easily in the large space supply room. Moreover, inventory can be maintained easily via organizing the supply room.
Don’t buy new supplies, utilize old
Use the available supplies first and then buy a new one. Ask employees to use the existing supplies before they smash them to stop the over-ordering. In this way, you can save money and reduce waste.
Plan to reorder supplies
An appropriate reorder level for every item is determined after tracking the office supplies leftover. Then you can fix when to make an order. How to decide accurate reorder levels? Trace the item which you can frequently see and the items that run out quickly. Place the order soon when the items are getting reduced because staff will raise the complaint if they need supplies immediately.
Inventory Log maintenance
The inventory log helps you to find the number of supplies the office retains in the hand. If you don’t know where to initiate, download the free office supply inventory template online. This is an excellent way to start with an Inventory log that works well when you updated frequently and ensure that you track your inventory from time to time. So you can find the supplies that are running out via log reviewing.
Surely, these above tips would help you to maintain your office supplies efficiently and protect you from office supplies shortages. Maintain your office supplies properly will help you to run a smoother business longer.